10 tips for mastering Microsoft Outlook 2022 - hicksbuntind
Keeping caterpillar track of emails, calendars and contacts can suck untold recess of any workday. Anything that speeds up your work in Prospect can boost your productivity measurably. Imagine if your inbox only showed the messages you longed-for to see. Consider if you could locate life-sustaining contact information in seconds. What if you finally knew why few of the hyped Outlook features aren't operative as advertised?
These 10 tips will help you zip finished your messages and agendum, and work more effectively overall.
1. View your inbox your way
When you first off open your inbox, a default view appears, but it doesn't have to look this way. To see Oulook's many customization options, click the View tab on the decoration toolbar and chooseChange View. There are ternary preset views you terminate prefer, like ane that displays the most recent emails only.
Also on the Catch tab, you can superior Subject matter Previews and choose Off to call on the preview bump off. Or, choose either 1, 2 or 3 to view that number of lines of the message school tex beneath its lintel. You can configure any of these options either for the current pamphlet or for all mailboxes.
Click View Settings for options for customizing a regar, so much as adding columns or rearranging their lodg. The Arrangement options allow you sort emails by Date, Depicted object so on. The Layout options let you customise the Folder Pane and Interpretation Pane.
Once you have arranged the inbox to your liking, click Transfer View > Relieve Current View As a Modern Position.Then type a cite for the view, and specify which folders information technology crapper follow used on and by whom. In the future, return to this survey away selecting Change View and selecting your saved view.
2. Redefine what Marks an electronic mail A already "read"
Outlook colours unread emails other than from messages you've already read. However, it's all too easy for an netmail to be marked as read when you've barely presented it a passing glance, which can shuffle you overlook something important.
To prevent this, selectSingle file > Options > Ring mail, and then click the Reading Pane clitoris. Check the "Mark items as read when viewed in the Reading Pane" checkbox. Align the number of seconds you want the message to appear in the Reading Dot ahead Outlook marks it as read. The default is 5 seconds. Lease's say you localise it to 30 seconds.
After that, spell you preview messages in the Reading Acid, only the emails that appear there thirster than 30 seconds bequeath be marked automatically as register.
3. Write your own rules for how messages appear
Outlook 2022 has a new room of indicating uninformed messages. There's a blue bar to the left of the content in your inbox, and the message head too appears blue.
This blue is applied using depending on formatting. However, you hindquarters change both the color and font. Fitter still, you can compose your own rules and format your emails using colours of your choice.
You can depute a in for color to emails based upon who sent them, or upon which run-in come along in the subject line. To do this, choose Take i > View Settings > Dependant Data formatting. You will see the Unread Messages rule and the depressed color. Here you can change the baptismal font or color Eastern Samoa you wish.
You fanny also clickAdd to add a new rule. Start by typing a name for the rule out the Name box. Then clickFont and select a font and font color to apply to the email coping. Ultimately, click theCondition clit. When the Filter dialog opens, take the options that describe which types of emails volition be formatted with your bran-new settings. ClickOKthreefold to save your settings.
4. Reestablish the to-do bar
Outlook 2022 disables the To-Do bar by default, but IT's light to bring round. Click the Take i lozenge, select To-Do Bar, and from the dropdown heel pick out which items should appear on the Disturbance bar. The options are to turn the To-Do Bar Off (the default) or for it to display a combination ofTasks, People andCalendar. The order in which you select these options determines the rate they look in the To-Do Exclude. For instance, Task, selected get-go, is at the top. The second point, People, appears below that and the third, Calendar, appears at the buttocks of the bar.
However, the Hoo-hah bar no more functions as it did in earlier versions of Outlook. Regardless of how wide the bar is, you only take care a 1 month. In addition, if you don't have appointments scheduled for now, and so no appointments show even if you cause some scheduled tomorrow.
When you connect Outlook to your social media accounts, the People module hindquarters display data about your contacts and their activities.
To link a social network account to Outlook 2022, choose Charge > Information > Account Settings > Social Network Accounts. Connect to LinkedIn and Facebook by selecting the desired service of process, typing your news report details, and giving Outlook permit to access your account. Now details from citizenry in your contact list who use the social site you've added will appear in the People area of Outlook.
New features in Lookout's People faculty let you access information about contacts from places including Facebook and LinkedIn.In roughly cases you will have multiple contact entries in the touch list for a single person, with different details in each place.
You can link these multiple entries for a single contact to commix the data in one stead. Chatter the contact you're involved in and see their information by choosing Home > People.
On the right of the screen, tick Link Contacts, and a dialog will open display the contact accounting entry surgery entries for that person. In the Search Hoi polloi box case more or less identifying information for that person and Outlook testament deliver any other contact entries which may be a match for that person. If they are the cookie-cutter somebody, click on that entry to link the inside information.
7. Curb where Mentality searches away default
When you look for emails in Outlook, the default location is your Current Mailbox. However, this is often too modified. If you want a search to recall completely matching entries in all mailboxes, e.g., you'll need to quality this option from the list in the Look box seat for every search you make.
Alternately, you can shift the default location that Outlook uses for searching. To do this, choose File > Options > Search. In the Results area you can select to admit results, choosing one of these foursome options: Current Booklet; the Current Folder, Current Mailbox when probing from the inbox; Current Mailbox; or All Mailboxes. Select the option that you want to use and click Hunky-dory. This will then get along the default for Outlook searches although naturally you can change it on a hunt by search basis when needed.
8. Decide whether to use Speedy Stairs or Rules
Quick Steps were introduced in Lookout 2010 to give you a method of quickly playacting tasks in Outlook. However, you mightiness wonder why you would use a Quick Step kind of than a Rule? Fast Steps are flexible so you can choose to apply them when you want to use them – Rules are less flexible and once they are set up they are applied automatically.
The answer to which of these you should use depends on your task. Usage Rules, e.g., when you can name a message that should e'er be handled in a specific way every time. And so you would employ a rule if you want to move all succeeding messages from your chief to a fastidious folder. A rule will work well here because your stamp' emails will be easy to key by the unique netmail handle.
Then again if you computer storage incoming press out releases in a special brochure this may exist a task for a Quick Step if you don't acknowledge ahead of clip who these emails will come from. Without a way to uniquely key out an electronic mail as containing a press outlet you can't write a decree to automatically process the message. Notwithstandin, you can create a Ready Ill-trea that you can click to move any selected message to a specific booklet. The Quick Step can't identify that an email contains a contrac release – you get to do that – but it will stop number dormie the summons of moving the email if you adjudicate it needs to be moved. You canful create Quick Steps and Rules in the Postal service country of Outlook exploitation the tools on the Home tab.
9. Make use of the Favorites
If you give birth a few email accounts your leaflet pane can become crowded with folders making information technology time consuming to navigate to find out those folders that you use most of the fourth dimension. You can simplify finding these folders if you add them as Favorites. Favorites come out at the top of the Brochure list when you are in the Mail module.
If the Favorites area does not appear switch to Mail and choose View > Folder Pane and click to enable Favorites. Straightaway you can add any leaflet to the Favorites by right-clicking it in the Folder pane and choose Show in Favorites. You can even determine a Search Folder to follow a Favorite so it is easy to recover and use.
10. Understand the consequences of using IMAP
If your email account uses the IMAP protocol, certain common functions won't bring off in Lookout 2022. This will represent an publication for an increasing number of users, since IMAP enables you to access email from any device. Services the like Hotmail and Gmail e.g., use IMAP for email.
When you are using IMAP email, in Prospect you can no longer download simply the subject matter headers and decide from there which messages to download. Rather, now all emails download automatically. In addition, with IMAP you posterior't add detailed flags to messages. Flags are either on or off, and force out't be set to mean different things. You won't be able to allocate messages to Categories either, exclude for Hotmail account messages.
Source: https://www.pcworld.com/article/451763/10-tips-for-mastering-microsoft-outlook-2013.html
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